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Revised Constitution 2016

NEC Constitution as at 12/1/2005

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Secretary
Super Bacchus
Super Bacchus
Posts: 1007
Joined: Tue Apr 20, 2004 11:09 am
Location: London
Branch Name: None
Location: London

Revised Constitution 2016

Post by Secretary » Mon Mar 21, 2016 4:31 pm

The SOCIETY for the PRESERVATION of BEERS from the WOOD
(founded 1963)

Constitution of the National Executive Committee


1 Name
The name of the Society shall be ‘The Society for the Preservation of Beers from the Wood’.

2 Headquarters
The Society does not have a nominated headquarters. All correspondence and enquiries should be directed to the appropriate committee member.


3. The aims of the Society are:
(a) to stimulate the brewing and encourage the drinking of traditional draught beer, drawn direct from the cask by gravity, or by a hand pump, or by other methods approved by the National Executive Committee (this includes bottle conditioned beer);
(b) To lend support to those brewers who, by their policy, assist in the implementation of the Society’s aims;
(c) To discourage the brewing and sale of beer termed ‘draught’, but served otherwise than described above and to discourage its consumption;
(d) Although the Society does not specifically campaign for the use of wooden casks for beer dispense, it supports and encourages breweries and pubs that use them and coopers that produce them.

4. National Executive Committee (NEC)
(a) The NEC shall be the guiding body of the Society, and shall meet monthly.
(b) The NEC shall consist of the following officers:-
Chairman
Vice Chairman
Secretary
Treasurer
National Membership
Publications Editor
Technology & Communications
Social Media
Branch Liaison
Products
Wood Liaison
Woodfest Organiser
Member (1)
Member (2)
National
Other members may be co-opted on to the NEC.
(c) Any NEC member unable to attend a meeting should pre-submit a written report including “Nil Returns”.

5 Co-Option
The NEC shall have the power to co-opt to fill a vacancy or vacancies, or for any other purpose, for any period prior to the next AGM.

6 Conduct of Meetings (Monthly, AGM, EGM)
Any motion must be proposed and seconded and will be carried by a simple majority of those voting. The Chairman shall not have an initial vote but may exercise a casting vote in the event of a tie.

7 Quorum
A quorum at NEC meetings will be two of the first four named officers in 4(b) plus any two of the remaining (Including Co-opted members) committee members.

8 Branches
(a) A Branch of the Society may only be formed after the approval of its constitution by the NEC. Branches shall have full autonomy while following the aims of the Society, subject to payment of an annual affiliation fee as set by the NEC. The affiliation fee must be paid within six months of the beginning of the NEC financial year (ie 1st July), otherwise the branch shall be deemed to be defunct.
(b) Any variations to the constitution must be ratified by the NEC.
(c) The NEC will communicate regularly with all recognised Branches through a newsletter or by other means.
(d) All members of affiliated Branches are deemed to be members of the Society.

9 Branch Representation
(a) Every recognised Branch of the Society shall be entitled to send one delegate to all monthly NEC meetings with full voting powers to represent the Branch. Additional Branch members may attend as observers.
(b) Any Branch having a member or members elected to the NEC may send a separate member to act as the official branch representative.

10 National and International Membership
(a) Individual NEC members shall have the power to approve applications for national and international membership, subject to ratification by the NEC. Applications for such membership may also be made directly to the NEC.
(b) Annual subscriptions for national and international membership shall be at rates determined from time to time by the NEC.
(c) The NEC shall keep in contact with subscribed members through a newsletter or by other means.

11 Annual General Meeting
(a) The Annual General Meeting (AGM) of the NEC shall take place in the week commencing on the second Monday in March each year. Any member of the Society may attend and vote at the AGM.
(b) Any proposed amendments to the Constitution, supported by the names and branches of the Proposer and Seconder, must be notified to the Secretary of the NEC not less than eight weeks prior to the date of the AGM. Amendments will be carried by a two-thirds majority of those present and voting.
(c) Members wishing to stand for election must contact the NEC Secretary in writing (including E-Mail) not less than one month prior to the AGM. The nominee should indicate the post for which he or she is standing along with the names of his or her proposer and seconder.
(d) Any member in attendance may seek election, at the discretion of the Chairman, if no nominations have been so received by the Secretary.

12 Notice of AGM
The NEC will send written notice of the AGM to every recognised Branch and subscribed members not less than six weeks prior to the date of the meeting.

13 Extraordinary General Meeting
An Extraordinary General Meeting (EGM) of the NEC may be called by one of the following methods:-
(a) by resolution of at least one-third of the number of recognised Branches communicated to the Secretary of the NEC in writing;
(b) by a two-thirds majority of the committee of the NEC present and voting, at a regular NEC meeting;
(c) by requisition of not less than fifty members of the Society as communicated to the Secretary of the NEC in writing;
(d) the NEC will undertake to hold the EGM within six months of receipt of its calling;
(e) Any proposed amendments to the Constitution, supported by names and branches of the Proposer and Seconder, will be carried by a two-thirds majority of those present and voting.

14 Notice of EGM
The NEC will send written notice of an EGM with an Agenda to all recognised Branches and subscribed members not less than two months before the date of the meeting. No business other than that on the Agenda may be discussed or voted upon at an EGM.

15 Finance
The Treasurer will administer the Society Finances subject to:-
(a) Society funds will be held in a bank account in the name of ‘S.P.B.W’. There will be two signatories on each cheque, being any two of the NEC members on the signatory panel

(b) An honorary Auditor will be appointed at the AGM and will be entitled to attend regular NEC meetings but will have no voting powers.
(c) Audited accounts will be presented at the AGM.

16 Winding Up
In the event of the Society being wound up there remains, after the satisfaction of all its debts and liabilities, any property whatsoever, the same shall be transferred to some other body or bodies having objects similar to the Society. If this is not possible the property is to be applied to some charitable object.

Issued with 2016 AGM amendments

March 2016

Secretary
Super Bacchus
Super Bacchus
Posts: 1007
Joined: Tue Apr 20, 2004 11:09 am
Location: London
Branch Name: None
Location: London

Re: Revised Constitution 2016

Post by Secretary » Mon Mar 21, 2016 4:31 pm

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